Tag: Compliance

Snow Day Reading List

What We’re Reading – January 2019 We scour the web for interesting and actionable HR news and information, so you don’t have to. Here are eight curated stories perfect for snow day reading. (Or, if you are in a part of the country not currently in the midst of a polar vortex and under a…

Question: Should we report the poor results from a company-conducted hearing test on our OSHA 300 log for the temporary agency employees working here? Answer: If the tests/results are an occupational requirement for your regular and/or temporary agency employees performing duties under your supervision, then those results would need to be recorded on your OSHA…

Question: We had 100 employees for a portion of last year but for the rest of the year we had less than 100 employees. Are we required to file an EEO-1 report? Answer: According to the regulations, the report must be based on an employer’s employee headcount (no applicants or nonemployees such as independent contractors)…

Question: Our firm split into two companies. One kept its federal Employer Identification Number (EIN) while the other got a new EIN. Should the company that branched off do new I-9 forms for the employees they took with them? They have their original personnel folders. Answer: Whether or not the employer processes new I-9 forms…

Question: Are there limitations for reinstatement when an employee is on leave under Pregnancy Disability Leave (PDL) and the company has changed shift schedules for all employees? Answer: Under Pregnancy Disability Leave (PDL), a woman who takes a pregnancy disability leave and returns within the four-month period is guaranteed the right to return to her…

Question: Our employee’s work permit will expire soon. His attorney says we should accept the application receipt and that it is valid for 90 days. Is this correct? Answer: In regards to employment authorization, employers can accept certain receipts from employees. If the receipt validates an application from the proper authority for an expired document contained…

Question: Can you tell me the reason we need to keep the original employment application in the personnel file? Answer: There is no law requiring an employer to keep the employment application on file. Employers that do keep the employment application on file most likely do so because it is a signed document completed by…

Question: How do I know if an employee’s self-disclosed medical condition needing accommodation is covered under the Americans with Disabilities Act (ADA)? Answer: The ADA does not outline specific ailments or disabilities which qualify under the ADA, but defines a disability as a“…physical or mental impairment that substantially limits one or more major life activities….”…