Tag: personnel files

Question: Can you tell me the reason we need to keep the original employment application in the personnel file? Answer: There is no law requiring an employer to keep the employment application on file. Employers that do keep the employment application on file most likely do so because it is a signed document completed by…

Question: May benefit enrollment documents be placed in the employee’s personnel files or should they be kept separate? Answer: Due to privacy concerns, it is considered a best practice to keep all benefit documents in a separate file and location from personnel records. Confidential information is contained within benefit enrollment forms, including dependent information that require…

Question:  Must a Georgia employer provide a former employee with a copy of her personnel file upon request? Answer: Georgia does not confer any statutory right for either current or former employees in private sector companies to review their personnel files, let alone make a copy.  Federal law does not address this issue either.  There…

Question: Is a Massachusetts employer required to give a terminating employee a copy of his personnel file if requested? Answer: In Massachusetts, there are provisions to allow employees and former employees to review, copy and correct certain information in their personnel files under Massachusetts General Laws, ch.149, §52C. According to the Massachusetts’ law, employers must…

Question:  Where and for how long should an employer maintain background check results? Answer: Typically, employers have a couple of choices as it relates to the retention of pre-employment background checks. There is no absolute requirement that background checks be retained if the applicant is hired, and some employers will destroy the background checks once…