Tag: record retention

Question: Is it correct that confidential information should be kept under two locks, the filing cabinet and the office door? Answer: The locking of both a file cabinet and an office door is not a legal requirement but a best practice. The reason that this is often suggested is that employers are required to take…

Question: May benefit enrollment documents be placed in the employee’s personnel files or should they be kept separate? Answer: Due to privacy concerns, it is considered a best practice to keep all benefit documents in a separate file and location from personnel records. Confidential information is contained within benefit enrollment forms, including dependent information that require…