Ask the Experts: Sharing Employee Photos with Vendors

Question: One of our remote vendors asked one of our employees for a photo and he is comfortable providing it to her, since the two speak often. Are there any reasons for the company to prohibit this action?

Answer: While it is safe to presume this is a simple desire to want to put a face to the voice, such a request may inadvertently become more complex and could potentially lead to sexual harassment. Since the employee has sought your counsel, you should advise him that he is free to share or not share his picture. Thank him for seeking guidance as you remind him of the company’s sexual harassment policy and the need to ensure all employees feel comfortable and safe, and that he can always feel free to bring any potential issues to your attention.