From the Hotline: Reporting Workplace Injuries

Question: Beyond reporting to our workers’ compensation carrier, does our business need to track and report on workplace injuries?

Answer: Under the Occupational Health and Safety Administration (OSHA) recordkeeping regulation (29 C.F.R. 1904), covered employers are required to prepare and maintain records of serious occupational injuries and illnesses using the OSHA 300 Log. This information is important for employers, workers, and OSHA in evaluating the safety of a workplace, understanding industry hazards, and implementing worker protections to reduce and eliminate hazards.

Employers with more than 10 employees and whose establishments are not classified as a partially exempt industry must record work-related injuries and illnesses using OSHA Forms 300, 300A, and 301, available here. Partially exempt industries include establishments in specific low hazard retail, service, finance, insurance, or real estate industries and are listed in Appendix A to Subpart B.

Employers who are required to keep Form 300, the Injury and Illness log, must post Form 300A, the Summary of Work-Related Injuries and Illnesses, in a workplace every year from February 1 to April 30. Current and former employees, or their representatives, have the right to access injury and illness records. Employers must give the requester a copy of the relevant record(s) by the end of the next business day.