Tag: privacy

Question: Are we allowed to ask employees or applicants whether they’re taking prescription drugs?  Answer: No. In most instances you are prohibited from asking employees and applicants about any prescription medicines they are taking. This type of medical-related inquiry is considered confidential medical information and is protected under the federal Americans with Disabilities Act (ADA) and…

Question: When transmitting background check forms and other private documents between offices, how do we protect information when scanning and emailing? Answer: One recommendation is to consider use of a private facsimile or e-fax address to transmit personally identifiable or sensitive information that is then retained as confidential. If you must continue to utilize email to scan…

Question: Are employers required to notify employees if cameras are installed in the general areas of the workplace? Answer: While notice is not necessarily required, especially in general work areas, it is a best practice to notify employees and to obtain written consent prior to installing cameras. Video surveillance is not prohibited by federal law;…

Question: Can you provide standard wording for our outgoing emails that address privacy and confidentiality? We are a California employer. Answer: Federal and state laws do not require employers to issue privacy statements in their outgoing emails. However, it is a common practice and is designed as a deterrent to breaching confidential information. We typically…